T & C's
Estate Agents Pty Ltd (licensed property agent # 3708837) trading as Gold Coast Holidays and Surfers Paradise Holidays http://www.fairtrading.qld.gov.au/are-you-licensed.htm All monies held in a Government-audited trust account.
Compliance: By making a booking and paying a deposit, you agree to abide by and comply with our TERMS and CONDITIONS (this page in it's entirety) as they stand now and as they may be changed from time to time. By making a booking you also agree that any issues on arrival or during your stay will be advised to us in writing (firstname.lastname@example.org or SMS direct to Adam +61 408 66 00 64 or Barbara +61 400 222 123 for immediate/as soon as practical attention), by all means following a phone call.
Guests will complete their verification after the first payment is processed. Verification is completed securely here: https://www.goldcoastholidays.com.au/verify
Any and all booking changes including cancellations, extensions, increase/decrease number of guests, changing rollaway bed to portacot or vice versa any changes at all are to be made by replying to your confirmation email - Booking terms and conditions are relevant when requesting changes. No telephone or verbal changes are accepted. Statement that someone agreed to this change over the phone will not be accepted. Any changes/charges are subject to the booking terms and conditions and always must be made by email.
Free Wi-Fi?: Yes, where advertised our Wi-Fi is free. There's no charge, no cost to you.
The Wi-Fi networks throughout our resorts are subject to third-party input including but not limited, local telephone exchange, Telstra's copper network, building infrastructure and who knows what else? Yes we cover the bill for you, sorry we can't guarantee it's performance.
Just like at home, telecom, ADSL and Internet connection issues happen. If it does don't worry, there's still no charge to you. What it could mean is you have no access to the complimentary service. We're on hand to do what we can. When it's in the hands of providers such as Telstra and Optus (I think you've guessed it) it's out of our hands. We have spare modems, replacement cables and all the contact details for the provider. If they can't fix it on the spot or during your stay, unfortunately you will be without the free service.
Plan B: Please have a back-up service such as Wi-Fi dongle or funds set aside for other internet connections if this service is a must-have for medical conditions, business, children or otherwise.
It's free, but even free can have it's issues.
Foxtel services are also open to issues including but not limited to technical failure and down time. We cannot warrant against this.
HOT TIP: Thoughts of: "I didn't read the Terms and Conditions"; "Oh, but, I didn't know"; "No-one told me that" along with "But my boss won't give me the time off now" should be replaced right now with a trip to Google http://www.google.com.au/#q=travel+insurance, select an appropriate level of Travel Insurance and....
.... reading these IMPORTANT TERMS & CONDITIONS. Easy.
See Clause 3.1 below for further confirmation that no refunds for guest cancellation will be made.
Number of guests above that included in nightly rate will be automatically added to total cost when booking is processed.
TRY IT: A search using the Google link above, showed 7 days cover for a 30 year old for $41 - Underwritten by Lloyds. We offer no referral service for insurance nor receive a commission. Processing literally 1000's of booking per year, we know that if something can go wrong - there's a good chance it will.
Deposit: 25% of the Total Booking Value or $245, whichever is greater OR full payment if you are booking within one month of the arrival date.
A confirmation email will be sent to you when this is complete.
Check-in FROM 2pm. The legal stuff: Even if keys are received via Express Post this is not authority to unlawfully enter the property prior to Check-in time. All keys and attempts to access the property (and by who) are electronically tracked. A minimum of 50% of one night tariff is charged increasing to one full nights tariff if earlier than midday without prior arrangement. If credit card processing for same is declined this results in a breach of these terms and conditions also allowing for eviction, including forfeiture of entire booking value.
Check-out by 10am. If you need access to the property after 10am, please request before hand. Reservations may be able to arrange a late check-out at a proportion of the next nights tariff, subject to availability. Once housekeeping arrive to your room at 10am, requests for late checkout cannot be processed.
Or in short: Play by the rules and have a great holiday.
We do not have an office at any of our Resorts - Express Check-in from our head office in central Surfers Paradise (www.ExpressCheck-in.com.au) or select Express Post option for keys. Management of all of our Apartments is totally independent from any onsite manager.
$25 booking fee per booking.
We only accept payment by credit card (Visa, Mastercard and AMEX).
No credit card surcharge - Including AMEX
It is important that you read and understand these Terms and Conditions prior to booking. The Terms and Conditions will apply to your stay at any property managed by Estate Agents Pty Ltd. We only accept bookings on the Terms and Conditions outlined in this document.
In case of any variation of booking conditions between us and an independent third party booking provider or wholesaler, the terms posted on this Website will apply.
All the properties listed on this website are fully self-contained apartments with full laundry facilities. The property has been stocked with an initial supply of complimentary items such as soap, detergents, tea and coffee, milk and toilet supplies for your convenience. These items are not replenished during your stay. Supermarkets and convenience stores are located nearby. Guests are to supply their own beach and pool towels.
It is important that you read and understand these Terms and Conditions prior to booking. The following Terms and Conditions will apply to your booking, without exception. We only accept bookings on the Terms and Conditions outlined in this document.
These Terms and Conditions were last updated on 15 April 2018. This section of the website will always display the most up to date version of these conditions. We reserve the right to make changes to the website and to this agreement from time to time at our sole discretion. By continuing to use the website after we make any changes to it or to the terms of this agreement, you agree to be bound by the changes we make. We are not obliged to notify you of any changes to the website or to our terms and conditions in advance. It is your responsibility to check our website conditions from time to time to acquaint yourself with the current version of the website.
Office Hours and Key Collection Collection
Our office in central Surfers Paradise is opened 8:30am to 5pm Monday to Friday and 8:30am to 12:45pm on Saturday, excluding QLD public holidays. Staff are on call and can be best reached after hours by calling 1800 4 STAYS, +61 7 5504 5000 or SMS direct to Adam Loadsman +61 408 660 064 or Barbara +61 400 222 123.
Key collection is available from 1.45pm (1345 hours) from our office on the day of arrival. [24 hour access]. On arrival day, Guests will be provided (by email and SMS) with the arrival day access code to the key safe outside our office.
1. GENERAL RULES
1.1 Guest Responsibility
1.1.1 It is your responsibility to have read and understand these Terms and Conditions before making a booking and paying a deposit.
1.1.2 We reserve the right to change all or part of these Terms and Conditions at any time. It is your responsibility to keep yourself updated on any changes to these Terms and Conditions. If you object to a change of the Terms and Conditions after paying your deposit, it is your responsibility to immediately advise us at the contact details provided on the Website, and we both agree to negotiate reasonably to produce an outcome acceptable to both parties. Any such negotiation must take place before you occupy the Premises.
1.1.3 You must monitor the observance of the Terms and Conditions by your guests and visitors. A breach of these Terms and Conditions by your visitors will be considered a breach by you.
1.1.4 A breach of these Terms and Conditions will result in, but is not limited to, you being evicted from the Premises, losing your Bond (if any) and/ or other monies paid (or owed) by you.
1.1.5 Your credit card details will only be used to pay for amounts relating to your booking where directed by you. This information will never be supplied to a third party by us and will not be used for any other purpose.
1.1.6 By paying the deposit you agree to enter into an agreement to rent the Premises from us in accordance with these Terms and Conditions.
1.1.7 If the Premises are damaged during your occupancy due to accidental, negligence or willful act of the guest or the guests invitees the Premises will be repaired by us at the cost of the guest. Any damage over the amount of $500 may result in a report lodged with the police as malicious damage.
1.1.8 Use of the Premises for any event or use other than as residential holiday accommodation will result in the immediate termination of the booking for the Premises, removal of the guest(s) and other occupants from the Premises and other costs or expenses (including a function/extra cleaning fee of up to $2,000) being charged to the guests credit card. If insufficient funds are available; the debt will be passed onto a debt collecting company or the courts for the debt plus recovery costs.
1.2 Guests must:-
1.2.1 contain noise at a reasonable level and, in particular, between 9pm and 9am.
1.2.2 comply with parking regulations and show consideration to neighbours and other vehicles.
1.2.3 dispose of garbage and recycling in accordance with the usual practice at the property and in the allocated bins. Guests must not leave excess rubbish in common or public areas.
1.2.4 notify the Agent of any complaints as soon as is practicable.
1.2.5 minimise their impact upon the residential amenity of the neighbours and local community.
1.2.6 be responsible for any visitors.
1.2.7 observe and abide by any Body Corporate Rules/ property house rules and respect the residential amenities of the property and neighbours.
1.2.8 maintain the security of the Premises. Guests will be held responsible for any incident that occurs during their stay or upon departure as a result of the premises being left unsecured
1.2.9 abide by any noise abatement order issued by police or any regulatory authority.
1.2.10 refrain from engaging in any drunken, obscene or antisocial behaviour.
1.2.11 report any concerns re the condition of the property to our office within eighteen (18) hours after arrival.
1.3 Information about Premises
1.3.1 While the Company makes every effort to ensure that this information is current and kept up to date, this information may change without notice. The description of the Premises is made in good faith and we will accept no responsibility for misdescription. All photos on this Website were taken on site and are provided as a guide only.
1.3.2 Photographs on the Website are an accurate representation of the described property at the time the photograph was taken and are subject to change with fair wear and tear. Neither the Company nor the owner of the Premises accepts responsibility for personal perceptions. Nor do we take any responsibility for any errors or omissions contained on the Website. If any feature/facility is essential for the guest in choosing a particular property, it is advisable that the Guest checks this with the reservation staff at time of booking. The Company cannot be held liable for omissions or errors, whether temporary or permanent, in regards a property’s facilities and services.
1.3.3 All properties under management are privately owned and are rented on a fully self-contained basis. In the event of faults and/or malfunctions of appliances or inclusions, there is no obligation from the owner or Agent to compensate or discount. We will accept no responsibility for any inconvenience with machinery breakdown. In such circumstances, the Agent will undertake best endeavours to repair, replace or hire an alternative.
1.3.4 All properties are non smoking. Smoking within any of our apartments will incur a minimal $1500 charge.
1.3.5 Free Wi-Fi?: Yes, where advertised our Wi-Fi is free. There’s no charge, no cost to you. The Wi-Fi networks throughout our resorts are subject to third-party input including but not limited, local telephone exchange, Telstra’s copper network, building infrastructure and who knows what else? Yes we cover the bill for you, sorry we can’t guarantee it’s performance. Just like at home, telecom, ADSL and Internet connection issues happen. If it does don’t worry, there’s still no charge to you. What it could mean is you have no access to the complimentary service. We’re on hand to do what we can. When it’s in the hands of third party providers (I think you’ve guessed it) it’s out of our hands. We have spare modems, replacement cables and all the contact details for the provider. If they can’t fix it on the spot or during your stay, unfortunately you will be without the free service. Plan B: Please have a back-up service such as Wi-Fi dongle or funds set aside for other internet connections if this service is a must-have for medical conditions, business, children or otherwise. It’s free, but even free can have it’s issues.
1.3.6 Foxtel services are open to issues including but not limited to technical failure and down time. We cannot warrant against this.
2. BOOKING CONDITIONS
2.1 Tariffs and Fees
2.1.1 Tariffs/ Prices listed on our Website are a nightly rate based upon a minimum stay of three (3) nights or five (5) nights during the period from Christmas day until early January, seven (7) nights during Schoolies date (see below) and are guide only. Tariffs, Prices/ quotations are subject to change without notice and will not be guaranteed until deposit has been successfully processed by us and you have received formal confirmation of your booking from us via email and or SMS. A dynamic pricing structure is in operation, tariffs change regularly. If a lower tariff is listed for a comparable property than previously booked we unfortunately cannot amend the tariffs charged after a booking confirmation has been issued.
2.1.2 Surcharges apply to one and two night stays. Between Christmas Day until early January a min five (5) night stay is applicable.
2.1.3 The number of persons included in the quoted tariffs is outlined on each respective property listing. Where the booking is for more than the number of people listed, extra beds will be provided at an additional fee of $33 per night per extra adult or child.
2.1.4 For guests that do not wish to have a portacot provided for a one-off cost of $55 (covering your full stay, not per night) please do not list your infant in booking numbers. High chairs are available at a cost of $35 per booking.
2.1.5 An additional non-refundable fee of $25.00 will apply to the processing of all bookings.
2.1.6 If a credit card transaction is declined for any reason, a $22 reprocessing fee will be imposed.
2.1.7 Optional Extras if available (not available at all Premises), are included on the booking form: including: Private transfer from either Gold Coast or Brisbane airports), and Express postage of apartment keys.
2.2 Payment and Deposits(s)
2.2.1 We accept payment by credit card (No credit card surcharge for payments via Visa, Mastercard or AMEX).
2.2.2 A twenty five percent (25%) deposit of the Total Booking Fee or $245, whichever is the greater is required to secure your booking and must be paid at the time of making your booking.
2.2.3 The balance of the Total Booking Fee must be paid at least one (1) calendar month before your arrival date. We will endeavour to send you a courtesy reminder one (1) calendar month before your arrival date, but the responsibility to make the payment rests with you.
2.2.4 For bookings made within one (1) calendar month before your arrival date, full payment of the Total Booking Fee is required at the time of booking.
2.2.5 No matter what the circumstances, the Total Booking Fee must be paid by the guest you no later than one (1) calendar month before your arrival date.
2.3 Booking Process
2.3.1 The Guest responsible for the booking enters all the required details via the online booking form and then submits the booking request.
2.3.2 A computer generated email is automatically sent to the Guest advising that an on line request has been received and is awaiting processing.
2.3.3 The booking staff will by the end of the next business day check the booking request for completeness and accuracy, make the required changes (if any) and send a confirmation from the reservation software system by email once the deposit payment has been processed that all is in order and the booking is confirmed.
2.3.4 Only at this point does a contract exist between the property owner as the accommodation provider and the Guest.
3. REFUNDS AND TERMINATING YOUR BOOKING
3.1 Termination by guest
3.1.1 If you cancel your booking for any reason, you must notify us in writing, and the following cancellation fees apply.
3.1.2 If cancelled less than one (1) calendar month before arrival, 100% of the Total Booking Fee will be forfeited by you.
3.1.3 If cancelled more than one (1) calendar month before arrival, the deposit paid (as per confirmation email) will be forfeited by you.
3.1.4 If the Total Booking Fee has not been paid one (1) calendar month before your arrival date we may terminate the booking without notice to you and seek to re-let the Premises. If your booking is terminated under this clause, you will be automatically forfeit all monies paid by you.
3.1.5 No refund will be given for late arrival or early departure for any reason.
3.1.6 Refunds cannot be made for bookings cancelled due to inclement weather or illness or any other reason. We recommend that you take out comprehensive travel insurance to protect you in this regard. It is extremely important that you take out Travel Insurance. It is ESSENTIAL that this insurance covers you for involuntary cancellation of your holiday outgoings.
3.1.7 Bookings may be transferred to a future date, at a cost of $245, provided that the request to transfer by the guest: Is made at least three (3) calendar months before arrival, and is for the same property, and is for a duration of at least five (5) nights, and is for a period not later than four (4) months after the original arrival date, and the applicable tariff for that season is correctly applied. The $245 will be paid at the time of the charge and does not count as a credit towards the accommodation value.
3.1.8 Except for circumstances outlined in clause 3.2.1 credit card refunds are not permitted.
3.2 Termination by Agent
3.2.1 If the Premises becomes unavailable for occupancy before or during your stay for any reason (i.e. damage to the Premises, carrying out emergency repairs, sale of the Premises by the owner, the termination of our appointment to act as Agent for the Premises or any other eventually), we will endeavour to find suitable alternative arrangements for your stay. If satisfactory alternative arrangements cannot be made, we will refund monies paid for the whole or part of the booking not fulfilled.
3.2.2 We cannot be held responsible should a property be listed for sale, sold or the Agent’s appointment to act is terminated and your booking is cancelled. If the management of the property you have booked is moved to another agency, the agent will endeavour to negotiate a suitable outcome for you to retain your booking in the property. Should a suitable outcome for you to retain your booking in your initial property, clause 3.2.1 and the first sentence of 3.2.2 will apply.
4. CONDITIONS OF OCCUPANCY
On arrival day you will receive the code to the safe box at the front of our shop for key collection. Location is shown here: https://www.goldcoastholidays.com.au/check-in All queries in regards to check in arrangements should be directed to our office. If you expect to arrive early in the day and would like immediate access to your apartment, we recommend booking the apartment for the prior night to guarantee immediate access. Similarly, for late departures, reserving an additional night will guarantee access to your apartment until you depart.
4.1 Check-in and Check-Out
4.1.1 Check in time is from 2.00pm onwards. We do not maintain an office at the property. Key Collection is available after 1.45pm (1345hrs) – available 24/7. You may collect your keys from the key safe outside the office. Additional charges will apply if we have to deliver keys in person. Even if keys are received via Express Post this is not authority to unlawfully enter the property prior to Check-in time. All keys and attempts to access the property (and by who) are electronically tracked. A minimum of 50% of one night tariff is charged increasing to one full nights tariff if earlier than midday without prior arrangement. If credit card processing for same is declined this results in a breach of these terms and conditions also allowing for eviction, including forfeiture of entire booking value. Or in short: Play by the rules and have a great holiday.
4.1.2 You must check out before 10.00am on your check out day. Extra charges will apply if you are late in checking out. If you need access to the property after 10am, please request before hand. Reservations may be able to arrange a late check-out at a proportion of the next nights tariff, subject to availability. Once housekeeping arrive to your room at 10am, requests for late checkout cannot be processed. Or in short: Play by the rules and have a great holiday.
4.1.3 You are responsible for the safekeeping and replacement of accommodation keys. Replacement or lost keys will be provided at an additional charge of $165
4.1.4 Both (2) sets of keys are to be returned to our shop/safety box on departure day. Any charges incurred to retrieve the keys are the responsibility of the guest. The keys safe code for departure day will be received by email and SMS the evening before departure or on departure morning.
4.2 Use of Premises
4.2.1 To maintain a good standard for guests, certain conditions need to be complied with when staying at the Premises. We appreciate that most guests will respect the relevant property, but because of the occasional case of abuse there is a need to draw your attention to the following conditions:
On departure, the Premises must be left in a similar state to the condition on arrival. Failure to leave the Premises in a satisfactory state will result in you incurring extra charges. You authorise us to charge you for the additional costs we incur to clean the Premises on your departure if this condition is not observed. Before departure, all food must be removed from fridges, all rubbish put in the appropriate council rubbish bins provided, and crockery and cutlery washed and packed away. The Property must be left in a clean and tidy condition. The property should be vacated on time and secured. All windows and doors are to be locked.
Only the number of people shown on the confirmation email may stay at the Premises overnight. The number of your guests at any time should not exceed the number stated on the confirmation email notice unless subsequently agreed in writing or email by us.
You must not use the Premises for any unlawful purpose.
You must not smoke on the Premises. Minimum $1500 charge applied if any guest/occupant/invitee smokes or causes smoke and it's effects to be evident within the property.
Animals or pets are strictly prohibited on the Premises unless prior arrangements are confirmed in writing by us.
Parties and other functions are strictly prohibited on the Premises. The Total Booking Fee charged is for private domestic holiday use only. Accordingly this rate does not allow for the extra costs associated with functions in terms of cleaning, garbage removal, wear and tear, repairs etc. Failure to comply with this condition may be considered a serious breach of this agreement resulting in your eviction, the loss of your bond and/or other monies paid by you.
Disturbance to neighbours, including excessive noise, is strictly prohibited and may result in termination and eviction without refund and extra charges may be made for security and other expenses. Please note you are in a residential area and regard must be paid to the quiet enjoyment of neighbouring properties.
You must comply with all reasonable directions provided by us.
If during your occupancy as an in-house guest you notify and or request (by telephone, email or SMS) maintenance to fix/ rectify a particular matter the Guest authorises us to enter the Premises to assess what is required and to carry out the required works. We undertake to always announce ourselves on arrival and will only enter the Premises if allowed by the Guest if in residence or if no persons are within the Premises we shall enter.
4.2.2 We reserve the right to enter the Premises at any time for any reason to ensure the compliance with these Terms and Conditions.
4.3 Breach of Conditions of Occupancy
4.3.1 A failure to comply with any of these conditions may be considered a serious breach of this agreement resulting in your eviction, the loss of your bond (if any) and/ or monies paid (or owed) by you.
4.4.1 For your safety, if there is one or more balconies on the Premises please ensure that you, your guests and your visitors observe the following rules:
A maximum of six (6) people are allowed on a balcony at any one time;
Do not climb, sit on, push or use strong force against the railings;
Avoid any behaviour which may cause damage to the Premises, the balcony or its safety features;
Avoid any behaviour that may cause a person to injure another person, themselves or cause someone or something to fall from the balcony;
Do not go out on the balcony if you are under the influence of alcohol or drugs;
Ensure that all windows and balcony doors are locked before you leave the Premises.
4.4.2 If children or persons of concern will be visiting or staying at the Premises, ensure that they are supervised at all times when using the balcony.
4.4.3 At all other times, we highly recommend that you lock the door/s providing access to the balcony.
4.4.4 As an additional safety precaution, please ensure any blind or curtain cords do not pose a strangulation risk by making sure cords do not form a loop by fitting safety tassels and keeping beds, cots, playpens and other furniture away from blind and curtain cords
4.5 Pool Area
4.5.1 Glass or glass products are not permitted in the pool area. This condition is strictly observed.
4.5.2 Please ensure that children and persons of concern are supervised in the pool area and when using the pool.
4.6.1 Guests must park their cars only in the designated parking areas and clear of driveways.
4.6.2 You will be informed of the designated parking areas upon your request by us or at the time of check in and is subject to change. Do not park on grass areas. We cannot be held responsible for any fines imposed for non-observance of these rules.
4.6.3 All Resorts have designated parking and must not park in non designated parking space, you may incur a parking fine. Any visitors must find alternative parking and not encumber non designated parking space or neighbours’ driveways
4.7 Loss, damage or injury
4.7.1 If on arrival you notice any existing damage or breakages within the Premises you must report your concerns re the condition of the property to our office within eighteen (18) hours after arrival. Otherwise it is agreed that all is in order with the Premises.
4.7.2 You will be held responsible for any damage, breakages, theft or loss of any property on or in the Premises during your stay (including keys). If any property is affected in this manner, you will be responsible for all related costs for the repair or replacement of the affected property. You authorise us to deduct these costs from your bond (if any), monies paid (or owed) by you and if further required, charge your credit card accordingly.
4.7.3 Neither the Company nor the owner of the Premises takes any responsibility for the loss or theft of your personal property or for any bodily injury that occurs on or at the Premises. We recommend all guests purchase travel insurance since Management are not responsible for any injuries, illness or accidents that may occur whilst staying at our property. We do not provide working safes in the apartments.
4.8 Parties and other entertaining
4.8.1 We have a zero policy on parties being held in the Premises. A party being defined as:
Any situation where the maximum number of guests on the Premises is more than the permitted number of Guests; or
Any situation where the noise level from the Premises is deemed too high thereby disturbing other guests and/or residents; or
Any situation whereby excessive traffic to and from the Premises is identified; or
Any situation where it is deemed that intoxication is occurring; or
Any situation where it is identified that excessive alcohol is present.
4.8.2 If any Premises is identified as having a party, we reserve the right to immediately request all occupants of the Premises to vacate the Premises and terminate the stay. In such a situation, the Total Booking Fee will be forfeited. In addition any expense resulting from additional cleaning, replacement of any furniture/fixture/breakage, including lost keys as well as any repairs will be deducted from the bond or charged to your credit card.
4.9.1 We do not allow excessive levels of alcohol to be brought in to the Premises. Excessive
amounts of alcohol being defined as:
Cases/slabs/cartons of beer, pre mixed drinks etc.;
Multiple bottles/cases of spirits/wine.
4.9.2 If a registered guest or any persons associated with that guest, is identified as bringing excessive amounts of alcohol to the Premises that person will be requested to either relinquish the alcohol to us (or our appointed security provider) and which will be stored in safekeeping for their retrieval on departure, or alternatively for the alcohol to be permanently removed from the Premises. If at any stage, should a person be deemed in breach of this policy and refuse to abide by the requests, then that person will be requested to leave the Premises.
4.9.3 You should be aware that under Queensland law, if the accommodation complex has a liquor licence, it is illegal for underage persons to consume or possess alcohol while staying there. Fines of up to $2,500 apply. It is not illegal for underage persons to consume or possess alcohol in the privacy of the Premises. However, it is illegal for an adult to supply alcohol to a minor and then not responsibly supervise its consumption. It is illegal for anyone to drink alcohol or be drunk in a public place, including common areas within the accommodation complex, regardless of age. Fines for this offence range from $100 to $2,500
4.10 Additional actions that may result in eviction
4.10.1 We, or our appointed security provider reserve the right to immediately evict any guest, visitor or member of the public for the following (but not limited to) reasons:-
Intoxication and/or unsavoury/lewd behaviour; or
Throwing objects off any balcony or Premises; or
Spitting or vomiting over the balconies; or
Wilful damage to the Premises or to surrounding property; or
Physical or verbal abuse/assault of our staff, other guests, residents, members of the public on or around the Premises; or
Any behaviour deemed as a potential safety threat to others; or
Any breach of these Terms and Conditions including alcohol or party policy; or
Any incident for which our appointed security contractor or police are required to attend.
4.11 Smoke Alarms
4.11.1 Apartment accommodation is equipped with back to base smoke alarms, accidental setting off of these smoke alarms may result in the fire brigade attending, if the fire brigade attends a false alarm this will result in a fine from the fire department, these fines are expensive and are passed onto the guest.
5. SPECIFIC RULES RELATING TO YOUR STAY AT AN APARTMENT
5.1 If you are staying in an Apartment, you, your guests and your invitees must comply with the by-laws, house rules and any reasonable directions provided by members of the body corporate’s committee or building manager for the scheme.
5.2 The rules provided above under the heading of ‘Conditions of Occupancy’ and the definition of the ‘Premises’ extend to the common property of the scheme.
5.3 The properties listed on the Website are independently operated and managed. They are neither managed by, nor associated with, the resident building (on-site resort) manager (‘Building Manager’). The Building Manager has no responsibility for the Premises, and is not responsible for your booking or stay. This includes issues relating to check-in, check-out, cleaning, maintenance and parking. For any such issues, please contact us.
6. EXTRA FEES AND CHARGES WHICH MAY APPLY TO YOU AS A RESULT OF YOUR OCCUPANCY.
6.1 In addition to the tariffs and fees listed above and paid in full before you enter the Premises, additional fees and charges may be levied as outlined below.
6.1.1 A bond may be charged to your credit card before you arrive to take up occupancy. The amount of the bond varies with the premises and will be advised to you at the time of booking. This bond is charged to your credit card and, provided no additional charges have been incurred, (once the property has been inspected and deemed left in a similar state to arrival) is refunded within two (2) business days following your stay.
If you provide us with your credit card details, you provide your consent for us to deduct from your credit card, the bond value and any additional fees or charges stipulated in this agreement; examples of this include but are not limited to any breakage, damage or excess cleaning requirements, extra guests beyond those declared;
Where credit card details are not provided a cash deposit equal to the tariff for one (1) nights’ accommodation may be required;
For all bookings of Apartments during the period 22nd November 2014 to 5th December 2014 a bond of $200 per head will apply;
6.1.2 If a security guard is called out by any person following a noise complaint during your stay at the Premises a $275 call out fee will be payable by you. If evicted there will be no refund of monies paid by you;
6.1.3 Additional fees will apply if more guests then the number stipulated on the confirmation email of your booking stay at the Premises without our prior written consent;
6.1.4 You must pay all associated costs for the repair or replacement of damaged, lost or stolen property on or at the Premises; a min fee of $330 will apply.
6.1.5 Should a Guest request any lost property to be posted to you after your departure this will be sent receiver to pay the applicable postage and an additional $33 administration fee will apply for our Agents time in arranging, collecting and posting the item back to you.
6.1.6 We reserve the right to charge you a special cleaning fee to cover the reasonable cost of additional cleaning of the Premises that is required as a result of your occupancy. Extra cleaning charges will be incurred for the cleaning of dirty dishes, fully loaded dishwasher, emptying the fridge, moving furniture from its original location, removal of rubbish, excessively smeared glass (this will include mirrors, glass feature walls and balcony glass, and glass sliding doors) and for excessive drink spills on the floor and or balconies etc. The minimum extra charge will be $275. Should the cleaning fee be more than the this amount you will be charged the additional costs over and above the additional cleaning fee which will be deducted from the security bond or charged to your credit card. These fees are in addition to the function cleaning fees outlined in 1.1.8 above.
6.1.7 Should a guest not leave the keys inside the premises upon departure, a $66 administration fee will be charged plus replacement costs if new keys/fobs are required.
6.1.8 If a meet and greet is required, a $66 surcharge applies to enable us to meet and greet you. If a meet and greet is required after 12 midnight $132 surcharge applies to enable us to meet and greet you after normal office hours.
6.1.9 If a Guest locks themselves out of the property and we are required to attend the premises to open the property a $66 surcharge call out fee applies applies during normal office hours or $132 outside of normal office hours and is subject to availability.
7.1 The Owner of each of the properties listed on the Website has appointed the Agent, Estate Agents Pty Ltd, to manage the property on their behalf and receive the rental money into a statutory trust bank account. The law in Queensland requires real estate agents to bank monies received from all real estate transactions into a trust account that is subject to regular audits. This ensures that your deposit and rental money is protected.
7.2 This is done independently from booking providers/ wholesalers, who provide marketing and promotional services on other websites in respect of these properties.
7.3 The Website (excluding any linked third party sites) is controlled by the Agent in Queensland, Australia. By accessing this site, you accept that any disputes about this Website or its contents are to be determined by the Courts having jurisdiction in Queensland in accordance with the laws of Queensland. This Website may be accessed throughout Australia and overseas. The Agent and/or associated entities make no representation that the content of this website complies with the laws (including intellectual property laws) of any country outside Australia. If you access this site from outside Australia, you do so at your own risk and you are responsible for ensuring compliance with all laws in the place where you are located.
7.4 If any part of this agreement is found to be void, unlawful or unenforceable then that part will be deemed to be severable from the balance of this agreement and the severed part will not affect the validity and enforceability of any remaining provisions of this Agreement.
8.1 ‘Website’ means www.GoldCoastHolidays.com.au, www.BookSTAYS.com.au, www.bookingconditions.com.au and www.expresscheck-in.com.au.
8.2 ‘Apartment’ means any lot in a community titles scheme for the purposes of the Body Corporate and Community Management Act 1997 in which you have agreed to stay through the Website.
8.3 ‘Premises’ means the property listed on the Website where you have agreed to stay.
8.4 ‘Total Booking Fee’ means the total rate or amount payable for the full period of your stay including the basic tariff plus (if levied) bond; fees for the supply of rollaway beds, cots and high chairs; BBQ hire; and administration (Credit Card reprocessing fees) and any other fees as outlined in these Terms and Conditions.
8.5 ‘Agent’ means Estate Agents Pty Limited ABN 11 135 33 66 77 LN 3708837. Principal Adam Loadsman 3708840.
8.6 ‘Guest’ means any person residing overnight on the Premises and permitted under the same booking.
8.7 All dollar amounts on the Website are expressed in Australian dollars (AUD$) only. Overseas guests need to consider changes in exchange rates and any impact that may arise as a consequence of making the booking.
HOLIDAYS DISPUTE RESOLUTION POLICY
The agent actively encourages feedback on our performance and the performance of our suppliers. This enables us to serve you better and improve our services to you.
Please let us know any concerns you may have about your property or our services promptly so we can attend to resolve them immediately by speaking to our office staff during our opening hours either in person or by phone.
All complaints must be lodged in writing.
To ensure that we can examine and respond to your complaint quickly, please make sure you:
Provide your name and contact details (preferably a phone number and an email address), the booking name and the reservation/booking number if available and the property address.
Please provide as much detail as possible about the nature of your complaint, and attach any relevant documents and other information that support your complaint.
How We Handle Complaints
This business is regulated by the Property Occupations Act 2014.
Our aim is to give excellent service. However, we acknowledge that the best systems, products and services can sometimes fail. We have therefore adopted the following procedures in order to achieve prompt and fair resolution of any complaints we might receive.
We seek your support and understanding in working through these procedures.
We invite you to:
raise your complaint with the person you dealt with or ask to speak to the Manager
give us full details of your complaint (we may ask for more details so we can fully understand the circumstances leading to your complaint)
put your complaint in writing and certainly if you are not satisfied with our initial response we will endeavour to discuss your complaint with you as soon as we can, and to promptly and fairly resolve the matter. If, after consideration, we cannot resolve the complaint to your satisfaction we will tell you so in writing.
In an endeavour to provide excellent service, we regularly review our policies, procedures and performance. We do take complaints seriously and will act in good faith to resolve them promptly and in a way that is fair to all concerned.
Thank you for your co-operation and for raising your complaint directly with us.
Estate Agents Pty Ltd (licensed property agent # 3708837) trading as Gold Coast Holidays and Book STAYS http://www.fairtrading.qld.gov.au/are-you-licensed.htm All monies held in a Government-audited trust account.
Director and licensee in charge: Adam Loadsman, licenced property agent # 3708840.